Event Form

Fill this out as best as you can. It is designed to help you plan each aspect of your event. In order to receive promotion and/or any special services, this form must be filled out at least 3 months before the event date. Within 2-4 days, you can expect email(s) from Director(s) of services you might request (example: childcare or security, etc.). Contact tony@cityviewphx.com if you have any questions along the way.

Your name *

Last name

Email address *

Event Overview

Event Name *

Event Date *

If Recurring Event...How many weeks or days?

Start Time & End Time *

Event Location *

Check all that apply.

Auditorium (seats up to 300)

Bdg 2000 (seats up to 100 with tables)

Room 3105 (Adult Classroom) - seats up to 16 with small round tables

Room 3106 (Adult Classroom) - seats up to 30 with tables

The Courtyard

North Lawn

Other

Event Coordinator (if not you)

Event Coordinator's Email Address (if not you)

Event Coordinator's Phone (if not you)

Provide 3-4 sentences about your event to be used for event page, social media, stage promo, etc. *

Make sure to include WHY someone should attend and WHY they should invite a friend.

What is the primary "win" for this event? *

What is the goal?

What is the "next step" that will be promoted at the event? *

Baptism, Belong Groups, Join the Team Weekend, attending church next Sunday, Bible reading plan, spiritual gifts test, etc.

What's your expected attendance for this event? *

Just provide one number, not a range

Food & Beverage

You are responsible for purchasing and/or providing all food and beverages for the event (including water bottles).

Meal

Snacks

Water bottles

Other drinks

Ice

Hot coffee

Other

Event Costs & Fees

Estimated TOTAL Cost of the Event? *

Think about childcare fees, food, water bottles, venue, rentals, prizes, books & materials, games, etc.

Participant Fee *

Put n/a if it will be free

Event Support Requests

You will receive an email from the Director of the services you request within 2-4 days of submitting this event form. Be prepared to answer their questions and clarify details.

Requesting Promotion on a Sunday? *

Not all events will be promoted on a Sunday. The Communication Team will make that decision.

Yes

Event Page Listing? *

Yes

Security Request? *

Yes

Equipment Request? *

Tables, chairs, tablecloths, etc.

Yes

Do you need kitchen supplies or equipment? *

Silverware, plates, cups, napkins, chafing dishes, coolers, etc.

Yes

Briefly describe the set up for the event. *

Explain placement of tables, chairs, TV, food table, check-in table, yard games, etc.

Childcare Request? *

Yes

Graphic Request? *

Yes

Tech or A/V Request? *

Slides on the screen, background music, mics, etc.?

Yes

What are the necessary volunteer roles for your event? *

Set Up

Tear Down

Registration or Check-In

Greeters

Childcare

Food Prep/Serving

Prayer or Next Steps People

Clean Up

Event Hosts or MC

Other

How many total volunteers are needed? *

Based on above volunteer roles, how many people do you need?
You and your team are responsible for recruiting and mobilizing the volunteers.

Are there any other event details you need to communicate?

Details regarding donations, scholarships, supplies, promotion, etc.

Based on the following criteria which level of visibility best fits this event/experience? *

High Visibility: fits in the mission and core values, church wide promotion, open for everyone in the church, staff and leadership is involved // Examples: baptism, Belong Groups, etc.

Medium Visibility: fits in the mission and core values, church wide promotion, for many people in the church, some staff and leadership is involved // Examples: summer camp, leadership class, prayer night, marriage class, family event

Low Visibility: ministry level event/experience, for a specific group of people // Examples: kids event, youth bowling event, worship team event

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CityView Church
info@cityviewphx.com
602.863.7053